Thank you for your interest in sponsoring The Energy Fair!
The Energy Fair is organized by the Midwest Renewable Energy Association (MREA). Through the generous support of our sponsors, MREA Members, and donors, we can continue to further MREA’s mission of clean energy and sustainable living for all through education and demonstration.
Our success is made possible by the participation, funding, and work of our dedicated members; if you'd like to learn more about membership, or reference the various levels, visit https://www.midwestrenew.org/membership/.
We are slightly restructuring our Exhibitor Tents! Not only can you let us know your preferred booth space, but you can also register for the tent that will best showcase your organization!
Consider registering for the Solar & Energy Industry Tent if you fall into one of the following Exhibitor Categories:
Bio-Mass heating, Clean Transportation, Energy Efficiency, Photovoltaics (Solar Electric), Solar Thermal, Utility, Wind
Consider registering for the Sustainable Living & Market Tent if your organization identifies as one of the following Exhibitor Categories:
Books/Media, Builders & Architects, Education, Financial, Non-Profit, Sustainable Farm & Garden
The Artisan Market is now a part of the Sustainable Living & Market Tent! Please register accordingly.
*Outdoor exhibitor numbers are subject to change. Contact the MREA office if you need immediate confirmation.
View the 2022 Energy Fair Map here! Click map to enlarge.
Solar & Energy Industry Exhibitors: X19-X28 & A1-A40
Sustainable Living & Market Exhibitors: X29-38 & B1-B40
Available corner booths:
Solar & Energy Industry Corner Booths: A1, A10, A11, A20, A21, A30, A31, A40, X31, X40, X51, X53
Sustainable Market Corner Booths: B1, B10, B11, B20, B21, B30, B31, B40, X41, X50, X54, X56
Other Booths Outdoors: X1, X2, X3, X4, X5, X20, X21, X25, X26, X30
Please send a copy of your certificate of liability to the contact below:
Attn: Amiee Wetmore
7558 Deer Rd
Custer, WI 54423
Multi-Level Marketing Policy
Biomass-fired Demonstrations Policy
Terms and Conditions for The 2022 Energy Fair
A. Once a registration form has been submitted, at least a 50% non-refundable deposit must be submitted within 10 days. If paying by check, please postmark your check within 10 days of registration. Failure to pay or postmark within ten days will result in the cancellation of your registration.
B. NEW: Payment MUST be received by February 15, 2022 to receive the early bird rate. If payment has not been received, balance due will be updated to the regular rate.
C. NEW: Any exhibitor who has not paid in full by Thursday, June 23, 2022 will not be allowed to set up their display.
D. Cancellations: Exhibitors must notify Energy Fair management in writing by March 15, 2022 in order to receive a 50% refund. All cancellations received after will not receive a refund. Those who register after the date listed will have 10 business days after they receive their confirmation to cancel and still receive a 50% refund. No exceptions will be made.
E. No refunds will be given to no-show exhibitors.
F. All non-profit registrations received will need to include a 501(c)(3) number. If this is not provided your organization will not qualify for the non-profit rate. There will be no exceptions to this rule.
G. It is mutually understood and agreed that any changes to the terms of this contract are not valid unless they are made in writing and signed by both parties.
H. NO pets (unless training or trained for service) are allowed anywhere on the parking areas, fairgrounds, or campground. Fair management has the right to contact the Portage County animal control office to have animals removed from any area of the fair.
I. All exhibitors will be required to keep their booths open during exhibitor hours. This is from 9:00 a.m. to 6:00 p.m. Friday and Saturday, and 9:00 a.m. to 3:00 p.m. Sunday. If Energy Fair management notices any exhibitor has left before these times, this exhibitor may not be invited to set up at future Energy Fairs.
J. Exhibitors must have at least one person at their exhibit at all times while the Fair is open to the public.
K. Exhibits must be confined to the exhibitor’s assigned space and in NO case may extend to any other part of the grounds.
L. Exhibitors must keep their exhibit space neat and clean, taking every precaution against possible injury to visitors, guests, or employees.
M. Each exhibitor is responsible for the clean up of his or her exhibit area. If this is not done, clean up charges will be imposed.
N. All packaging material used to ship your products will have a designated storage area at the fairgrounds so that you can re-use the packaging material when shipping back your product. Please utilize this option. The location of this area will be provided at a later date. Please label all packaging that you wish to reclaim. Packaging that is not labeled is available for all exhibitors to use. If your packaging material is not salvageable after shipment is received at The Energy Fair, please take this material to the recycling/garbage/cardboard area.
O. Sharing exhibit space with another company is not permitted, violators will be asked to leave the fairgrounds.
P. If an exhibitor is setup in the wrong space, he or she agrees to move to the correct location at his or her own expense and without protest. Further, he or she agrees to pay any contracted parties for the transfer of any installed equipment or tent, unless the contractor failed to follow his or her instructions.
Q. Sound devices are subject to approval of the MREA and if allowed, must be controlled so as not to interfere with other exhibitors or workshop presentations. The privilege for use of such sound devices may be revoked at any time by fair management. The Energy Fair does not allow exhibitors to run engines or make noise in their exhibit booths that will interfere with other exhibitors.
R. Neither the MREA nor any officers, board members and/or staff members will be responsible for the safety of the property of exhibitors from theft, damages by fire, water, storm, vandalism, or other causes, but will take responsible precautions to protect the exhibitors from such loss.
S. If liability or property damage insurance is desired, the exhibitor should obtain it. MREA strongly recommends that, in addition to other insurance, exhibitors obtain public liability insurance to protect against possible claims arising out of the exhibit and The Energy Fair.
T. Halogen lighting usage for exhibit booths is not permitted at The Energy Fair.
U. Plastic bags may NOT be given out as promotional items.
V. Smoking is prohibited in booths, workshop tents, and buildings.
W. Exhibitors may not park in The Energy Fair parking area near the Entrance Gate unless a handicapped window tag is displayed in the vehicle; there is a designated public parking area for all exhibitor vehicles. Exhibitors that do not follow this requirement may run the risk of having their vehicle towed to the appropriate parking area. This rule is non-negotiable.
X. The decision of the MREA Executive Director or his representative(s), in their official capacities, must be accepted as final in any disagreement.
Y. The MREA reserves the right to refuse, stop, relocate, or remove from The Energy Fair any exhibitor or their representative and/or exhibit, performing any act or practice which, in the opinion of MREA, is illegal, objectionable, interferes with the performance of other exhibitors, creates a health, safety, or fire hazard, or violates any rules stated herein.
Z. All exhibitors are expected to conduct themselves in a professional manner and according to the rules of this agreement. Any unruly conduct, refusal to follow rules, or use of foul language to Energy Fair patrons or personnel will be considered grounds for expulsion from the event. Such exhibitors will not be invited to return to subsequent holdings of this event.
AA. The MREA provides an opportunity for both exhibitors and the public to benefit from the purpose of The Energy Fair. It is our policy to protect the environment and respect all participants in this event. We must insist that exhibitors provide the same protection for the environment and respect for all participants including fellow exhibitors. MREA retains the right to remove any exhibitor and his or her exhibit from the event if the exhibitor does not comply with all written rules and regulations as stated above.
BB. Exhibitors shall comply with laws, rules and regulations, and codes of the state of Wisconsin, Portage County, and of the MREA.
Please send your payment by check to MREA, made out to "Midwest Renewable Energy Association":
Attn: Amiee Wetmore
Midwest Renewable Energy Association
7558 Deer Road
Custer, WI 54423
© 2021 — Midwest Renewable Energy Association