Thank you for your interest in sponsoring The Energy Fair!
The Energy Fair is organized by the Midwest Renewable Energy Association (MREA). Through the generous support of our sponsors, MREA Members, and donors, we can continue to further MREA’s mission of promoting renewable energy, energy efficiency, and sustainable living through education and demonstration.
To be included on The Energy Fair's sponsor page.
To be included on The Energy Fair's sponsor page If there is no change to your organization's description from previous years, please indicate "no change."
The following number of badges are respectively included with sponsorship:
Gigawatt: 10 badges
Megawatt: 5 badges
Kilowatt: 4 badges
Watt: 2 badges
Grassroots Supporter: 2 badges
- Gigawatt or Megawatt sponsor
- Kilowatt or Watt sponsor and selected the "10' x 10' exhibit space" option
Three day commitment: A1, A10, A20, A21, A30, A31, A40
Three day commitment: X1, X18, X19, X28, X39, X43, X44, X48
Three day commitment: M1, M4, M5, M8
Two day commitment: B10, B11, B20, B21, B30, B31, B40
Two day commitment: X29, X38, X49, X56
Two day commitment: M9, M12, M13, M16
Please note your booth location preference below.
Please send a copy of your certificate of liability to the contact below:
Attn: Amiee Wetmore
7558 Deer Rd
Custer, WI 54423
Milwaukee-based artist Colin Matthes organizes the event and makes each solar-powered Green Mini Demo Derby car by hand. Colin is a member of JustSeeds Artists' Cooperative. Learn more
Our success is made possible by the participation, funding, and work of our dedicated members; if you'd like to learn more about membership, or reference the various levels, visit https://www.midwestrenew.org/membership/.
Advertising Discounts: (discounts will be automatically applied)
Save $75 when you purchase ads in all three publications through an Annual Ad Package.
Sustaining Business Members take additional $25 of each/any ad.
Take $50 off an online ad, with any print ad purchase.
$200 $150 – Receive a $50 discount on an online ad when you purchase one or more print ads.
*** In order to apply applicable discounts, you must enter the appropriate coupon code in the box below and click APPLY.
The Member Coupon is ONLY applicable to those members at the $200 Preimer level
Terms and Conditions for The 2020 Energy Fair
A. Once a registration form has been submitted, at least a 50% non-refundable deposit must be submitted within 10 days. If paying by check, please postmark your check within 10 days of registration. Failure to pay or postmark within ten days will result in the cancellation of your registration.
B. NEW: Payment MUST be received by February 15, 2020 to receive the early bird rate. If payment has not been received, balance due will be updated to the regular rate.
C. NEW: Any exhibitor who has not paid in full by Thursday, June 25, 2020 will not be allowed to set up their display.
D. Cancellations: Exhibitors must notify Energy Fair management in writing by March 15, 2020 in order to receive a 50% refund. All cancellations received after will not receive a refund. Those who register after the date listed will have 10 business days after they receive their confirmation to cancel and still receive a 50% refund. No exceptions will be made.
E. No refunds will be given to no-show exhibitors.
F. All non-profit registrations received will need to include a 501(c)(3) number. If this is not provided your organization will not qualify for the non-profit rate. There will be no exceptions to this rule.
G. It is mutually understood and agreed that any changes to the terms of this contract are not valid unless they are made in writing and signed by both parties.
H. NO pets (unless training or trained for service) are allowed anywhere on the parking areas, fairgrounds, or campground. Fair management has the right to contact the Portage County animal control office to have animals removed from any area of the fair.
I. All exhibitors will be required to keep their booths open during exhibitor hours. This is from 9:00 a.m. to 6:00 p.m. Friday and Saturday, and 9:00 a.m. to 4:00 p.m. Sunday. If Energy Fair management notices any exhibitor has left before these times, this exhibitor may not be invited to set up at future Energy Fairs.
J. Exhibitors must have at least one person at their exhibit at all times while the Fair is open to the public.
K. Exhibits must be confined to the exhibitor’s assigned space and in NO case may extend to any other part of the grounds.
L. Exhibitors must keep their exhibit space neat and clean, taking every precaution against possible injury to visitors, guests, or employees.
M. Each exhibitor is responsible for the clean up of his or her exhibit area. If this is not done, clean up charges will be imposed.
N. All packaging material used to ship your products will have a designated storage area at the fairgrounds so that you can re-use the packaging material when shipping back your product. Please utilize this option. The location of this area will be provided at a later date. Please label all packaging that you wish to reclaim. Packaging that is not labeled is available for all exhibitors to use. If your packaging material is not salvageable after shipment is received at The Energy Fair, please take this material to the recycling/garbage/cardboard area.
O. Sharing exhibit space with another company is not permitted, violators will be asked to leave the fairgrounds.
P. If an exhibitor is setup in the wrong space, he or she agrees to move to the correct location at his or her own expense and without protest. Further, he or she agrees to pay any contracted parties for the transfer of any installed equipment or tent, unless the contractor failed to follow his or her instructions.
Q. Sound devices are subject to approval of the MREA and if allowed, must be controlled so as not to interfere with other exhibitors or workshop presentations. The privilege for use of such sound devices may be revoked at any time by fair management. The Energy Fair does not allow exhibitors to run engines or make noise in their exhibit booths that will interfere with other exhibitors.
R. Neither the MREA nor any officers, board members and/or staff members will be responsible for the safety of the property of exhibitors from theft, damages by fire, water, storm, vandalism, or other causes, but will take responsible precautions to protect the exhibitors from such loss.
S. If liability or property damage insurance is desired, the exhibitor should obtain it. MREA strongly recommends that, in addition to other insurance, exhibitors obtain public liability insurance to protect against possible claims arising out of the exhibit and The Energy Fair.
T. Halogen lighting usage for exhibit booths is not permitted at The Energy Fair.
U. Plastic bags may NOT be given out as promotional items.
V. Smoking is prohibited in booths, workshop tents, and buildings.
W. Exhibitors may not park in The Energy Fair parking area near the Entrance Gate unless a handicapped window tag is displayed in the vehicle; there is a designated public parking area for all exhibitor vehicles. Exhibitors that do not follow this requirement may run the risk of having their vehicle towed to the appropriate parking area. This rule is non-negotiable.
X. The decision of the MREA Executive Director or his representative(s), in their official capacities, must be accepted as final in any disagreement.
Y. The MREA reserves the right to refuse, stop, relocate, or remove from The Energy Fair any exhibitor or their representative and/or exhibit, performing any act or practice which, in the opinion of MREA, is illegal, objectionable, interferes with the performance of other exhibitors, creates a health, safety, or fire hazard, or violates any rules stated herein.
Z. All exhibitors are expected to conduct themselves in a professional manner and according to the rules of this agreement. Any unruly conduct, refusal to follow rules, or use of foul language to Energy Fair patrons or personnel will be considered grounds for expulsion from the event. Such exhibitors will not be invited to return to subsequent holdings of this event.
AA. The MREA provides an opportunity for both exhibitors and the public to benefit from the purpose of The Energy Fair. It is our policy to protect the environment and respect all participants in this event. We must insist that exhibitors provide the same protection for the environment and respect for all participants including fellow exhibitors. MREA retains the right to remove any exhibitor and his or her exhibit from the event if the exhibitor does not comply with all written rules and regulations as stated above.
BB. Exhibitors shall comply with laws, rules and regulations, and codes of the state of Wisconsin, Portage County, and of the MREA.
We will construct an invoice based on the preferences you've expressed in this form. The invoice will be sent to the individual listed as your billing contact.
Please note that we request payment within 30 days of your received invoice.
© 2020 — Midwest Renewable Energy Association